Regular Council

THAT the rules of the Procedural By-Law s. 5.11, regarding Council members placing items on agenda be waived to permit an item for consideration, under item 11 regarding reconsideration of the 2023 capital budget. Councillor Nieman requested a recorded vote on Motion 2023-153. NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill ST-JEAN, Phil x HARRISON, DAVID x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x PENNELL, Roy x FERGUSON, Mayor Steve x Total 6 7

5.1 THAT Council move into closed session to consider: a) personal matters about an identifiable individual, including municipal or local board employees - 2022-2026 Advisory Board and Committee Appointments. Pursuant to Section 239 (b) of the Municipal Act.

1. THAT Report CLS-04-2023 of the Corporate and Legislative Services Department be received; 2. THAT Council appoint Valerie Hussey, Elizabeth Grove-White, Andrew Faulkner, Lari Langford, Jan Nightingale, Devon Jones, Alexander (Sandy) Murray, and Dawn Cutler as voting public members of the Prince Edward County Public Library Board for the term of Council or until reappointed; 3. THAT Council appoint Richard Gwozdowski as a voting public member of the Police Services Board for the term of Council or until reappointed; 4. THAT Council appoint Penny Morris, Alexandra Bake, Arlene Wright, Lesley Knox, Jason Alexander, Jordan Malka, Barb Miller and Dawn Middleton as voting public Page 3 of 15 Regular Council Minutes February 28, 2023 Adopted as circulated to Council on March 14, 2023 members of the Picton Business Improvement Association for the term of Council or until reappointed; 5. THAT Council appoint Maurice Miller, Robert O'Hara, and David Morton as Fence Viewers for the term of Council or until reappointed; 6. THAT Council appoint Drew Dick, Francisco Reyes, and Maurice Miller as Livestock Evaluators for the term of Council or until reappointed; 7. THAT Council Ivan Robinson, Gisela Tomlinson, Irene Harris, Artemus Saunders, Sarah Moffatt, and Scott Wallace as voting public members of the Accessibility Advisory Committee for the term of Council; 8. THAT Council appoint Robert Rogers, Dee Hazell, Jacqui Burley, John Thompson as voting public members of the Agricultural Adv

THAT Mayor Ferguson, on behalf of Council be directed to write a letter of support for the EOWC '7 in 7' regional housing plan.

THAT the presentation by Warden Bonnie Clark, Renfrew County, Warden Bob Mullin, Hastings County, and Jim Pine, Chief Administrative Officer, Hastings County regarding the EOWC Affordable and attainable housing: The '7 in 7' regional housing plan be received.

Page 6 of 15 Regular Council Minutes February 28, 2023 Adopted as circulated to Council on March 14, 2023 THAT the rules of the Procedural By-Law be waived to permit the deputation to go beyond the 10-minute time limit.

THAT the deputation by Sonia Fazari, Sr. Advisor, Municipal and Stakeholder Engagement, Lianne Seguin, Project Manager, Sean Kramer, Construction Specialist, Kelsey Mills, Environmental Specialist, Mike Cooney, Supervisor, Operations regarding the proposed system expansion project for Cherry Valley be received.

THAT the rules of the Procedural By-Law be waived to permit the deputation to go beyond the 10-minute time limit.

THAT the deputation by Mark Corbin regarding Tower Reassessment for Georges Road - Foster’s Road, Rogers Tower C8517 be received.

THAT the comments from the audience be received.

THAT Council direct the Mayor to write a letter outlining to the Minister of Municipal Affairs and Housing, the County’s concerns related to recent changes to the Development Charges Act, such as the definition of "affordability", loss of revenue, and how its impact in Prince Edward County.

1. THAT Council receive report FIN-02-2023; 2. THAT the draft Development Charges Background Study, as attached to this agenda, be approved; 3. THAT the following By-Laws, as listed on this agenda, to impose development charges in each of the following services be approved and adopted: o Services related to a highway o Ambulance services o Fire protection services o Parks and recreation services o Waste diversion services o Library services o Long term care services

1. THAT Council receive report OP-02-2023; 2. THAT a By-Law, as listed on this agenda, to amend Schedule "D" to By-law No. 192- 2022, Fees and Charges for Transportation Services, Roads, to include "Municipal Consent Permit - Utility Expansion Projects per 300 metres of roadway chainage in settlement areas and 1,000 metres everywhere else" in the amount of $400, be approved; and 3. THAT staff be directed to undertake a review of all Operational Services department permit fees in advance of the 2024 Fees and Charges By-Law update.

WHEREAS the Picton Town Hall Farmers Market has provided a space that supports opportunities for local and regional vendors to showcase and market their products for the past two seasons (2021 and 2022, on Sundays, May to October); and WHEREAS having a vibrant locally operated market space showcasing locally grown farm produce, diversified farm products and locally produced crafts has had a positive influence by assisting small businesses, new home-based start ups and small to medium sized market garden farms by providing a centrally located venue; and WHEREAS the current Parking By-Law restricts parking at the Picton Town Hall parking lot and adjacent Market Lane, along the back wall on Sundays from 12 am - 3:00 pm to the Picton Farmers Market during the market season for the Picton Town Hall Farmers Market's exclusive use, and WHEREAS the Picton Town Hall Farmers Market reached its current capacity of 35 vendor spaces during the 2022 season and it is further anticipated, based on numerous requests from potential vendors, that a greater market footprint is required, THEREFORE, BE IT NOW RESOLVED THAT Council direct staff to enter into discussions with the Picton Town Hall Farmers Market Board to identify the most appropriate area within the Market Lane parking lot directly adjacent to Market Square to facilitate an expansion of the market by approximately 20 vendor spaces; THAT staff report back to the April 11, 2023 meeting of council with the appropriate change to the Park

THAT the resignation of Councillor Branderhorst from the Hastings/Quinte Emergency Services Committee be received; and, THAT Councillor Maynard be appointed to the Hastings/Quinte Emergency Services Committee.

1. THAT Council receive report HD-14-2023; Page 11 of 15 Regular Council Minutes February 28, 2023 Adopted as circulated to Council on March 14, 2023 2. THAT Council approve the recommendation of the Prince Edward County Affordable Housing Corporation board and award the contract for demolition of the Wellington Arena to Budget Environmental Disposal Inc. in the amount of $174,250.00 plus HST of $22,652.50 for a total contract price of $196,902.50; and, 3. THAT a by-law, as listed on this agenda, authorizing the execution of an agreement between the Corporation of the County of Prince Edward, the Affordable Housing Corporation and Budget Environmental Disposal Inc. be approved. 12.2 Council Minutes from the special meeting held December 20, 2022.

THAT items 12.2, 12.3, 12.4, 12.5, 12.6, 12.7 and 12.8 be approved by consent.

13.1.1 A By-Law To Authorize The Mayor & Clerk To Execute An Agreement Between The Corporation Of The County Of Prince Edward, Affordable Housing Corporation And Budget Environmental Disposal Inc (Demolition Contract - Wellington Arena) 13.1.2 A By-law to Approve the Terms of Reference and Appoint Members to the Police Services Board 13.1.3 By-law to Approve the Terms of Reference and Appoint Members to the Fence Viewers 13.1.4 By-law to Approve the Terms of Reference and Appoint Members to the Livestock Evaluators 13.1.5 By-law to establish Accessibility Committee, Approve Terms of Reference and Appoint Members 13.1.6 By-law to Approve the Terms of Reference and Appoint Members to the Agricultural Advisory Committee 13.1.7 By-law to Approve the Terms of Reference and Appoint Members to the Audit Committee 13.1.8 By-law to Approve the Terms of Reference and Appoint Members to the Committee of Adjustment 13.1.9 By-law to Establish an Environmental Advisory Committee, Approve Terms of Reference and Appoint Members 13.1.10 By-law to Establish Built & Cultural Heritage Advisory Committee Terms of Reference and Appoint Members 13.1.11 By-law to Establish a Traffic Advisory Committee, Approve Terms of Reference and Appoint Members 13.1.12 By-law to Establish and Appoint Members to the Ward Recreation Committees Page 13 of 15 Regular Council Minutes February 28, 2023 Adopted as circulated to Council on March 14, 2023 13.1.13 A By-Law To Designate Ward 1, Picton as an Improvement Are

THAT the following By-Law be read first, second, and third time and finally passed: A By-Law to Confirm the Proceeding of the Council of the Corporation of the County of Prince Edward at the meeting held on February 28, 2023.

THAT this meeting now adjourn at 10:07 p.m.