Special Committee of the Whole

Page 1 of 9 Committee of the Whole Minutes January 19, 2023 Adopted as circulated to Council on January 24, 2023 THAT the Agenda for the Special Committee of the Whole meeting of January 19, 2023 be confirmed.

THAT THE deputation by Mark Rose, Picton BIA Manager regarding the Picton BIA 2023 Budget be received; THAT the 2023 BIA budget request of $123,553 be approved; and, THAT the surplus funds be transferred to reserves for future use.

THAT the rules of the Procedural By-Law be waived to permit the deputation to utilize as much time as possible.

THAT Council direct staff to consider the request of the County Docs Program for physician recruitment and retention support in the 2023 budget process; and, THAT Council direct staff to bring forward a Terms of Reference for a County-led working group that can work in conjunction with the County Docs Physician Recruitment and Retention Program, and other stakeholders to undertake planning for the long-term recruitment and retention goals, critical infrastructure goals, and provincial advocacy support.

1. THAT Council receive report FIN-01-2023; and 2. THAT Council provide staff the following direction in finalizing the 2023 budgets: a. The Debt Policy be waived for 2023 to allow debt to exceed the 15% of the ARL or 2023.

c. Maximize the use of unspent MAT revenue from 2021 along with the 70% of the municipal portion of the 2022 MAT revenue and direct staff to transfer $700,000 to the Reserve for Roads Construction.

THAT clause d. be amended to include a calculation of a 2% capital infrastructure levy for 2023; and that a 1% Capital Infrastructure Levy annually for the remaining term of Council; and THAT staff create a general Capital Infrastructure Reserve as a secondary funding source for capital works. Councillor Harrison requested a recorded vote on Motion CW-17-2023: Name In Favour Opposed HARRISON, David x PENNELL, Roy BRANDERHORST, Sam ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x GROSSO, Sam x NIEMAN, Brad x PRINZEN, Phil ROBERTS, Bill ST-JEAN, Phil x FERGUSON, Mayor Steve x Total 5 5

d. Add a 1% Capital Infrastructure Levy annually for this term of Council and create a general Capital Infrastructure Reserve as a secondary funding source for capital works. Councillor Harrison requested a recorded vote on Motion CW-18-2023: Page 6 of 9 Committee of the Whole Minutes January 19, 2023 Adopted as circulated to Council on January 24, 2023 Name In Favour Opposed HARRISON, David x PENNELL, Roy BRANDERHORST, Sam ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x GROSSO, Sam x NIEMAN, Brad x PRINZEN, Phil ROBERTS, Bill ST-JEAN, Phil x FERGUSON, Mayor Steve x Total 5 5

THAT the Committee of the Whole meeting be extended beyond the three-hour time limit set in the Procedural By-Law.

3. THAT Council remuneration be left unchanged, but that staff implement a Health Care Spending Account of $1,000 per year, per Council Member, with premiums paid by the municipality for the 2023 budget year and that council direct staff to conduct a review of alternative available options for health coverage and report back to Council prior to the 2024 budget; and

2. THAT Council rescind AD 133 Councillor Remuneration Adjustment Policy, approve the new Council Remuneration and Expense Policy; and return to Council with a report on proposed additions to the policy prior to 2024 budget exploring: • expanding eligible expenses such as childcare, internet/cell-phone usage, and access to municipal facilities for constituency support; and, • add to the third year process, an equity, inclusion and equity of access evaluation, and a scope of work analysis.

1. THAT Council receive report CLS-03-2023;

7.1 THAT Committee now move into closed session to consider: Page 8 of 9 Committee of the Whole Minutes January 19, 2023 Adopted as circulated to Council on January 24, 2023 a) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board Pursuant to Section 239(2)(k) of the Municipal Act.

THAT this meeting now adjourn at 4:59 p.m.