Committee of the Whole

THAT the agenda for the Committee of the Whole meeting of November 14, 2024 be confirmed.

THAT the comments from the audience be received.

1. THAT Council receive report CSP-23-2024; 2. THAT Council rescind policy FIN-09-Community Grants and approve the new Community Grants Policy, as attached to this report; 3. THAT Council direct staff to include the following allocations for the Community Grant Program in the draft 2025 Operating Budget: a.$144,716 for the Under $15,000 Cash Grant Stream b.$20,000 for the In-Kind Stream; 4. THAT Council direct staff to include an Exceptional Funding Partnership for theROC Youth Services in the amount of $90,000 in the Community Grants Budget of the municipal Operating Budget in 2025 and 2026; 5. THAT in connection to Motion 2023-35, Council direct staff to amend the allocation for the Exceptional Funding Partnership with Community Care for Seniors, previously set by Council for inclusion in each Operating Budget during this term, from a combination of cash ($13,450) and in-kind support ($13,940) to a single cash allocation of $27,390 in 2025 and 2026; 6. THAT Council direct staff to include a contribution of $50,000 to the proposed County Foundation PEC Arts Fund in the municipal Operating Budgets for the remainder of this term of Council, funded by the Municipal Accommodations Tax, and enter into an agreement with the County Foundation detailing how the funds will be used and how evaluation and reporting will be undertaken.

1. THAT Council receive report CSP-22-2024; 2. THAT Council direct the CAO to execute an addendum to the Physician Recruitment Agreement with the Prince Edward Family Health Team dated September 24, 2024 specifying no recruitment solicitation will be made to physicians already practicing in other communities; 3. THAT Council direct staff to determine suitable private and municipally owned parcels within the industrial park to be zoned to allow professional services including, but not limited to, medical offices as part of the Comprehensive Zoning By-law review underway; and, 4. THAT Council approve a By-Law to enter into a Land Use Agreement with Quinte Health to permit use of the parking lot that is part of 375 Main Street Picton - Roll Number 135003003517000, accessible from McFarland Drive, as a laydown area for construction of the new Picton Memorial Hospital to be enacted at the November 26, 2024 Council meeting.

1. THAT Council receive report CSP-21-2024; and 2. THAT Council direct staff to consult with the public and Traffic Advisory Committee to establish updated Community Safety Zone (CSZ) and School Zone (SZ) criteria, and return to Council with recommendations in Q3 2025 to update the CSZ and SZ listed in By-Law No. 2262-2008, as amended.

THAT the Multivariable Priority Framework for municipal buildings be amended to make Level of Regulation 10%, and Service Delivery 20%.

1. THAT Council receive report RCF-07-2024; 2. THAT Council endorse the Multivariable Priority Framework for municipal buildings, as outlined in this report, which staff will use to inform multi-year capital planning as part of the Asset Management Plan; Committee of the Whole Minutes November 14, 2024 Adopted as circulated to Council on November 26, 2024 3. THAT Council direct staff to include a Building Accessibility Audit funded from the Studies Reserve in the proposed 2025 Capital Budget for consideration; and 4. THAT Council direct staff to explore the consolidation of administrative and operational buildings owned by the municipality and return to Council with a report proposing the divestment of property and the consolidation of services.

THAT this meeting now adjourn at 3:23 p.m.