2024 Capital and Operating Budget - December 4

THAT the Agenda for the Council meeting of December 4-8, 2023 be amended to include an "Announcement" Section, and as amended be confirmed.

THAT the agenda for the Council meeting of December 4-8, 2023 be confirmed, as amended.

THAT the deputation by Stephanie Roth, PE Pickleball regarding the pickleball court project plan be received.

THAT the deputation by Ben d'Avernas to address Council regarding the 2024 budget be received.

THAT the deputation by Jennifer Foster regarding the 2024 budget and roads-related services be received.

THAT the comments from the audience be received.

THAT the presentation by Amanda Carter, Director of Finance and IT regarding an overview of the 2024 Budget be received.

THAT Council move into closed session to consider: • labour relations or employee negotiations; • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and, • advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Pursuant to Section 239(2) (d) (e) and (f) of the Municipal Act.

THAT the 2024 rate supported Capital Budget be approved; and THAT the $300,000 in funding for the carry forward project EQG-0377 Picton WTP - Bulk HFS (Fluoride) Chemical Storage Tank be reapproved. Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024 Councillor Pennell requested a recorded vote on Motion 2023-622: Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve x Total 13 1

THAT the 2024 rate supported Operating Budget be approved.

1. THAT the overview of the 2024 tax supported Capital Budget be received; 2. THAT Council reapprove the following projects from the 2023 tax supported capital budget that were not started in 2023 to move forward in 2024; and, 3. THAT the $85,000 in funding for these carry forward projects be reapproved: Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024 1. BLD-0232 - Rose House Septic - $50,000 2. FAG-0220 - Ameliasburgh Heritage Village Accessible Pathways - $35,000 3. INI-0196 - Library Storm Sewer - $137,29

Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024 THAT Council direct applicable staff to re-examine road painting standards and return to Committee of the Whole in 2024.

THAT Council direct applicable staff to bring the Roblin Lake Park Paddle Craft Dock project, following public consultation to Council for consideration.

THAT Council reduce the climate emergency fund to $100,000 for the 2024 budget.

THAT each Member of Council be limited to 1 conference per year, to reduce the conference and travel budget by $30,000; and THAT the Council Remuneration and Expense Policy (Policy CLS-08) section 8(g) be amended accordingly. Councillor Prinzen requested a recorded vote on Motion 2023-628: Name In Favour Opposed PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x PENNELL, Roy x NIEMAN, Brad x FERGUSON, Mayor Steve x Total 4 9

THAT Council reduce the invasive species/noxious weeds removal program by $77,000 for the 2024 budget. Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024

THAT staff explore options to reduce organics collection in 2025 and return to Council with a report in Q3 2024.

1. THAT the overview of the 2024 tax supported Operating Budget be received

THAT $15,000 for the Heritage Designation Project be added to the 2024 budget under Planning Services.

THAT $90,000 for the ROC Youth Services be added to the 2024 budget under Community Grants.

1. THAT $20,000 in additional funding for the Prince Edward Learning Centre be added to the 2024 budget under community grants; and 2. THAT this commitment be made annually for the remainder of the term of Council.

THAT $100,000 in additional funding to County Doc's for the Healthcare Connect Premium Initiative be added to the 2024 budget under corporate management.

THAT $10,000 for sponsorship of the Quinte International Air Show be added to the 2024 budget under community grants. Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024

THAT no more than the Mayor and 3 Members of Council attend the same conference.

THAT the Council Remuneration and Expense Policy (Policy CLS-08) section 6 be amended to include the provision for Members of Council to provide a written report on their professional development opportunity; and THAT no more than the Mayor and 3 Members of Council attend the same conference.

THAT in accordance with section 12.5 of the Procedural By-Law, Motion 2023-637 be reconsidered.

Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024 THAT the Council Remuneration and Expense Policy (Policy CLS-08) section 6 be amended to include the provision for Members of Council to provide a written report on their professional development opportunity; and THAT no more than the Mayor and 3 Members of Council attend the same conference.

1. THAT $296,000 be carried forward from unspent Climate Emergency funds to 2024 for the funding of capital project LIG-0084 Wellington Beach Improvement Plan Phase 1 in the amount of $200,000.

2. THAT $96,000 from unspent Climate Emergency funds be allocated to the 2024 Emergency Preparedness budget;

3. THAT $100,000 in unspent affordable housing funds be transferred to the reserve for Affordable Housing.

4. THAT $53,500 in unspent Downtown Revitalization funds be carried forward for use in the 2024 budget for Downtown Revitalization.

THAT Council direct staff to bring back a report that explores the potential for the municipality to create a Vacant Home Tax program, prior to the 2025 budget deliberations. Councillor Harrison requested a recorded vote on Motion 2023-646: Name In Favour Opposed HARRISON, David x PENNELL, Roy x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x GROSSO, Sam x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x FERGUSON, Mayor Steve x Total 13 1

Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024 THAT Council direct staff to bring back a report in Q2 2024 on candidate roads for returning to gravel, and what the operating budget, capital budget and asset management implications would be on the 2025 budget.

THAT Council direct staff to bring back a report in 2024 considering how the 5 Year Roads Plan could be adjusted, with options to accelerate, and identify the operating and capital budget implications.

THAT the WDCC back-up generator project (EQG-0380) in the amount of $515,000 funded by debt be cancelled. Councillor Pennell requested a recorded vote on Motion 2023-649. Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024 MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve x Total 12 2

THAT the Benson Town Hall Engineering and Architectural Design project (BLD-0247) be reduced to $75,000.

THAT Council not approve the use of the Reserve for Capital Sustainability for the Library Stairs project (BLD-0258) in the amount of $25,000, and the matter be referred back to the Library Board.

THAT the Sand Storage Dome Repairs project (BLD-0234) in the amount of $180,000 be funded from Reserve for Capital Sustainability rather than the Reserve for Roads Construction - Rural.

THAT the Shop Drains project (BLD-0248) in the amount of $80,000 be funded from Reserve for Capital Sustainability rather than the Reserve for Roads Construction - Rural.

THAT the Benson Park Replacement Playground - Natural project (EQG-0282) in the amount of $400K) be fully funded from donations. Councillor Pennell requested a recorded vote on Motion 2023-654. Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve x Total 14 0

1. THAT the Millennium Trail Traffic Data Collection Equipment project (EQG-0409) in the amount of $53,000 be removed from the 2024 budget, and the funds returned to the Capital Sustainability Reserve, and 2. THAT the Council Motion CW-107-23, clause 3 to collect baseline data on usage over the 2024 season be rescinded. Councillor Pennell requested a recorded vote on Motion 2023-655. Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve x Total 8 6

THAT the new trackless attachment Boom Mower (EQG-0411) in the amount of $66,500 be removed from the 2024 budget and the funds returned to the Reserve for Roads Equipment and Fleet. Councillor Pennell requested a recorded vote on Motion 2023-656 Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve x Total 2 12

THAT the Front Mower (EQG-0412) attachment in the amount of $17,000 be removed from the 2024 budget and the funds returned to the Reserve for Roads Equipment and Fleet.

THAT the Truck-mounted Rotary Broom (EQG-0414) in the amount of $67,500 be removed from the 2024 budget and the funds returned to the Reserve for Roads Equipment and Fleet. Councillor Pennell requested a recorded vote on Motion 2023-658. Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve x Total 7 7 Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024

THAT Council direct staff to review street sweeping level of service and return with a report to Council.

THAT the Replacement of Grader (FLG-0199) in the amount of $677,000 be removed from the 2024 budget and the funds returned to the Reserve for Roads Equipment and Fleet.

THAT the Replacement of Loader (FLG-0200) in the amount of $465,000 be removed from the 2024 budget and the funds returned to the Reserve for Roads Equipment and Fleet. Councillor Pennell requested a recorded vote on Motion 2023-661. Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024 HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve x Total 11 3

THAT the Fire and Rescue Truck be removed from the Light Duty Replacement Vehicle Program (FLG-9000) and the $80,000 be returned to the Reserve for Fire Equipment and Fleet. Councillor Pennell requested a recorded vote on Motion 2023-662. Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve Total 9 4 Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024

THAT the New 2 Ton Truck (FLG-0198) in the amount of $141,000 be removed from the 2024 budget and the funds returned to the Reserve for Roads Equipment and Fleet. Councillor Pennell requested a recorded vote on Motion 2023-663. Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve x Total 5 9

THAT the Pumper 4011 (FLG-0094) in the amount of $650,000 be removed from the 2024 budget and the funds returned to the Reserve for Fire Equipment and Fleet. Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024

THAT Council direct staff to find alternative locations for intersection illumination, and staff return with a report to Council prior to tendering Intersection Illumination project (INI-0108) in the amount of $84,100.

1. THAT Cherry Valley Intersection project (INI-0200) in the amount of $74,600 be removed from the 2024 budget and the funds returned to the Reserve for Road Construction - Rural; and 2. THAT Council direct staff to rescind the portion of Motion 2022-477 regarding the all- way stop at County Road 10/18 and amend schedule A of By-Law 2262-2008, being a By-Law to regulate traffic on highways through the installation of traffic signs by removing this location from Schedule A-33.

THAT $353,294 (or 50%) of the Microsurfacing portion of the Rural Roads Generic project (INI-9011) be removed from the 2024 budget and the funds returned to the Reserve for the Roads Construction – Rural Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024 Councillor Pennell requested a recorded vote on Motion 2023-667. Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve x Total 6 8

1. THAT Fry Road Culvert Replacement project (INI-0197 - $1,279,200) and Quaker Road Bridge project (INI-0145 - $1,237,100) be removed from the 2024 budget, and staff return to Council with a report in 2024 on alterative options to inform the 2025 budget; and the funds returned to the Reserve for the Roads Construction – Bridges. Councillor Pennell requested a recorded vote on Motion 2023-668. Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024 PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x FERGUSON, Mayor Steve x Total 12 2

THAT the Rossmore Master Stormwater Plan (STU-0067) in the amount of $122,800 be funded from Reserve for Studies rather than the Reserve for Roads Construction - Rural.

1. THAT a $473,000 municipal financial grant program be added under the 2024 community grants budget.

A. THAT $500,000 be transferred from the Reserve for Roads Construction - Bridges to the Council transfer to the Reserve for Roads Fleet/Equipment. B. THAT the operational budget transfer for the Reserve for Road Construction - Rural be reduced by $300,000 C. THAT the operational budget transfer for the Reserve for Road Construction - Bridges be reduced by $1,000,000 1. THAT $400,000 be transferred from the Reserve for Studies to the Reserve for Roads Fleet/Equipment; 2. THAT $225,000 capital transfer to the Reserve for Studies be directed to the Reserve for Roads Fleet/Equipment for 2024; 3. THAT the balance in the Roads Construction Reserve Fund and the balance in the Capital Reserve Fund be transferred to the Reserve for Roads Construction Urban to support capital projects; 4. THAT $419,000 from 2023 MAT dollars collected be transferred to the Reserve for Roads Construction Rural; 5. THAT $24,428 be transferred to the Reserve for Community Facilities from the following reserves; 1-700-000-30049 Reserve for Sophiasburgh Hall - 3,500.00 1-700-000-30050 Reserve for Benson Hall - 3,000.00 1-700-000-30051 Reserve for Wellington Hall Capital - 4,024.00 1-700-000-30052 Reserve for Ameliasburgh Town Hall - 400.00 1-700-000-30053 Reserve for Hillier Town Hall 2,000.00 1-700-000-30054 Reserve for North Marysburgh Hall - 3,500.00 1-700-000-30057 Reserve for Wellington Community Centre - 2,827 1-700-000-30075 Reserve for Mount Tabor Hall - 4,997 6. THAT Council authorize the Treasurer

THAT the 2024 Operating Budget allocation of $60,800 for advertising expenditures be approved.

Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulated to Council on January 10, 2024 1. THAT the 2024 rate supported Capital Budget with total expenditures in the amount of $10,667,600 be approved; 2. THAT the 2024 rate supported Operating Budget with total expenditures in the amount of $11,673,300, save and except the $60,800 (for advertising) be approved; 3. THAT the 2024 tax supported Capital Budget, with expenditures in the amount of $116,152,106 be approved; 4. THAT in accordance with s.s.5(1) of the Development Charges Act, 1997 and S.5 of Ontario Regulation 82/98, it is Council's clear intention that any excess capacity provided by any of the above referenced works will be paid for by future development charges; and, 5. THAT the tax supported Operating Budget for 2024 in the amount of $75,200,000 requiring a Net to be Raised amount of $50,748,630, being an increase in Net to be Raised of 7.3% before growth and 5.4% after growth be approved; 6. THAT the By-Law to set tax rates be brought forward to the April 23, 2024, Council meeting. Councillor Nieman requested a recorded vote on Motion 2023-675. Name In Favour Opposed NIEMAN, Brad x PRINZEN, Phil x ROBERTS, Bill x ST-JEAN, Phil x HARRISON, DAVID x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x PENNELL, Roy x FERGUSON, Mayor Steve x Total 12 2 Capital and Operating Budget Minutes December 4-8, 2023 Adopted as circulate

THAT the following By-Law be read a first, second and third time and finally passed: A By-Law to Confirm the Proceedings of the Council of the Corporation of the County of Prince Edward at the meeting held on December 4-8, 2023 for the 2024 budget.

THAT this meeting now adjourn at 4:33 p.m.