Regular Council

THAT the agenda for the Council meeting of January 24, 2023 be amended with the removal of item 12.1.8, and confirmed, as amended.

5.1 THAT Council move into closed session to consider: a) a proposed or pending acquisition or disposition of land by the municipality or local board; and, b) a personal matter about an identifiable individual, including municipal or local board employees. Pursuant to Section 239 (b) and (c)of the Municipal Act.

1. THAT Council receive closed report CSP-03-2023; Page 2 of 15 Regular Council Minutes January 24, 2023 Adopted as circulated to Council on February 28, 2023 2. THAT Council authorize the sale of all of PIN 55006-0264 being PT LT 3-5 PL 18 AMELIASBURGH AS IN PE174869; PRINCE EDWARD being all of Roll 135032802009700 to Joan Elaine Dodds and Samuel Earl Dodds, and approve the By-Law to authorize the sale of this parcel; 3. THAT Council authorize the sale of part of PIN 55020-0080 being PT LT 106 CON 4 AMELIASBURGH; S/T INTEREST IN PE119661; PRINCE EDWARD being part of Roll 135032804523320 to Deborah Gail Holland and Roy Cecil Holland, and approve the By-Law to authorize the sale of this parcel; 4. THAT Council authorize the sale of part of PIN 55020-0080 being PT LT 106 CON 4 AMELIASBURGH; S/T INTEREST IN PE119661; PRINCE EDWARD being part of Roll 135032804523320 to Connie Lee Simpson and Arthur Harry Finley Simpson, and approve the By-Law to authorize the sale of this parcel; 5. THAT Council authorize the sale of part of PIN 55019-0125 being Pt Lt 9- 10 PL 1 Hillier: Prince Edward, being part of Roll 135062201012910 to 2271849 Ontario Inc. and approve the By-Law to authorize the sale of this parcel; 6. THAT Council authorize the sale of part of PIN 55019-0125 being Pt Lt 9-10 PL 1 Hillier: Prince Edward, being part of Roll 135062201012910 to Willow Cove Park Inc. and approve the By-Law to authorize the sale of this parcel; 7. THAT Council authorize staff to place the revenues

THAT the request of the Prince Edward Learning Centre for $60,000 be considered in the 2023 operating budget deliberations.

THAT the request of Community Care for Seniors for: $13,450.00 annually; $11,840.00 (in-kind) for the use of community halls/facilities; and $ 2,100.00 (in-kind) for communications be considered in the 2023 operating budget deliberations; and THAT this annual request be included in in the 2024, 2025, and 2026 as a line item in the community grant operating budgets for future operating budget consideration.

THAT the request of Prince Edward Fitness & Aquatic Centre (PEFAC)for $70,000 be considered in the 2023 operating budget deliberations; and, THAT this annual request be included in in the 2024, 2025, and 2026 as a line item in the community grant operating budgets for consideration.

THAT the request for continued funding for food security of $30,000 be considered in the 2023 operating budget deliberations for consideration.

THAT the request for continued funding for food security of $20,000 be considered in the 2023 operating budget deliberations for consideration.

THAT the comments from the audience be received.

1. THAT report CSP-01-2023 be received; and 2. THAT Council direct the CAO to sign the updated agreement with The County Foundation in keeping with the existing agreement, pending approval in the 2023 municipal operating budget.

THAT in accordance with section 12.5 of the Procedural By-Law, Motion 2022- 485 regarding 2023 Fees & Charges By-Law be reconsidered.

WHEREAS Motion 2022-485 regarding 2023 Fees & Charges By-Law was passed by Council at its meeting December 14, 2022, approving By-law No.192-2022; and WHEREAS the approach used to determine the 2023 Fees & Charges is a departure from how fees and charges were determined in 2022 and creates significantly larger fees for some community groups despite the reduced hourly rate for community users; THEREFORE, BE IT NOW RESOLVED THAT the fees and charges for Town Halls in Schedule P and the applicable section in Schedule T be amended as follows: Schedule "P" COMMUNITY HALL RENTALS (Ameliasburgh, Bloomfield, Athol, Demorestville, Hillier, Picton, & North Marysburgh) Item/Services Jan 1, 2023 July 1, HST 2023 Non-Profit 6 Month Rate (excludes Stat Holidays) until June 30, 2023 $300.00 Non-Profit Community Group/Service - Hourly as of July 1, 2023 $10.00 $10.00 Y Hall Rental - Hourly $30.00 $30.00 Y Hall Rental - Daily $270.00 $270.00 Y Council Committees/Departments $120.00 $120.00 Y Damage Deposit/Cancellation charge $150.00 $150.00 N TERMS AND CONDITIONS OF RENTAL The rental fee is double on a Municipal recognized Statutory Holiday * Non-Profit Community Groups / Services must provide proof of non-profit status. Bookings will made quarterly beginning July 1st, 2023 (July-September, October-December) and accepted 30 days prior to the quarter. A. Rental agreement is required for all rentals. B. Alcohol related functions must provide proof of license and $5 million liability insurance

Page 10 of 15 Regular Council Minutes January 24, 2023 Adopted as circulated to Council on February 28, 2023 WHEREAS the municipality currently has no by-law or arrangement in place prohibiting the running at large or trespassing of large domestic animals; and WHEREAS there have been incidents of large domestic farm animals running at large on the roads of Prince Edward County, or trespassing on neighbouring properties; and WHEREAS under the Pounds Act, the municipality has the power to regulate animals at large with a Pound Keeper who can impound any livestock running at-large or trespassing; THEREFORE BE IT NOW RESOLVED THAT Council direct staff to research and provide recommendations on a feasible and cost-effective way to manage large domestic animals running at large in Prince Edward County, and report back to a Committee of the Whole meeting in March 2023; and, THAT the staff report includes consultation with neighbouring municipalities who have a Pound Keeper already appointed under the Pounds Act to determine their interest in entering into an agreement with Prince Edward County to respond to rare occurrences of large domestic animals running at large or trespassing.

THAT items 11.1, 11.2, 11.3, 11.4, 11.5, and 11.7 be approved by consent. 11.1 Council Minutes from the meeting held January 10, 2023 THAT the Council Minutes from the meeting held January 10, 2023 be adopted as presented. 11.2 Report of the Committee of the Whole from the meeting held January 12, 2023 THAT the report of the Committee of the Whole from the meeting held January 12 be adopted as presented. 11.3 Council Minutes from the special meeting held January 17, 2023 THAT the Council Minutes from the special meeting held January 17, 2023 be adopted as presented. 11.4 Public Reports of Closed Sessions from the Council meeting held January 10, 2023 and the special Council meeting held January 17, 2023 Page 11 of 15 Regular Council Minutes January 24, 2023 Adopted as circulated to Council on February 28, 2023 THAT the Public Reports of the Closed Session from the Council meeting held January 10, 2023 and special Council meeting held January 17, 2023 be adopted as presented. 11.5 Planning Committee Minutes from the meeting held on January 18, 2023 THAT the Planning Committee Minutes from the meeting held January 18, 2023 be adopted as presented. 11.7 Public Report of Closed Session from the Special Committee of the Whole meeting held January 19, 2023 THAT the Public Reports of the Closed Session from the Special Committee of the Whole meetings held January 19, 2022 be adopted as presented.

3. THAT the Council remuneration policy be left unchanged, except that staff implement a Health Care Spending Account of $1,000 per year, per Council Member, with premiums paid by the municipality for the 2023 budget year and that council direct staff to conduct a review of alternative available options for health coverage and report back to Council prior to the 2024 budget. Name In Favour Opposed PRINZEN, Phil x ROBERTS, Bill ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x Page 12 of 15 Regular Council Minutes January 24, 2023 Adopted as circulated to Council on February 28, 2023 ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x PENNELL, Roy x NIEMAN, Brad x FERGUSON, Mayor Steve x Total 7 6

2. THAT Council rescind AD 133 Councillor Remuneration Adjustment Policy, approve the new Council Remuneration and Expense Policy; and return to Council with a report on proposed additions to the policy prior to 2024 budget exploring: • expanding eligible expenses such as childcare, internet/cell-phone usage, and access to municipal facilities for constituency support; and, • add to the third-year process, an equity, inclusion and equity of access evaluation, and a scope of work analysis.

THAT the report of the Special Committee of the Whole from the special meeting held January 19 be adopted as presented.

12.1 The following By-laws are recommended for adoption: Page 13 of 15 Regular Council Minutes January 24, 2023 Adopted as circulated to Council on February 28, 2023 12.1.1 A By-law to Appoint By-law Enforcement Officers and Certain Roads Staff as additional By-law Enforcement Officers for Enforcement of the Winter Parking provisions of By-law 75-2021, as amended; 12.1.2 A By-law to appoint Rob Mason as a By-law Enforcement Officer for the Corporation of the County of Prince Edward; 12.1.3 A By-law to amend By-law 16-2022, Procedure By-law for the Corporation of the County of Prince Edward; 12.1.4 A By-law to Amend County Zoning By-law No. 1816-2006 (6 John Street - Z31-22) 12.1.5 By-law to Amend County Zoning By-law No. 1816-2006 (25 Prinyer's Cove Crescent- Z56-21) 12.1.6 A By-law to Amend County Zoning By-law No. 1816-2006 (2511 County Road 15 - Z32-22) 12.1.7 A By-law to Approve and Authorize the Assumption of Talbot Ridge Subdivision Assumption Phase1 12.1.8 A By-Law to Establish The Prince Edward County Affordable Housing Corporation As A Municipal Services Corporation

THAT the following by-law be read a first, second and third time and finally passed: A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Prince Edward at the meeting held on January 24, 2023.

Page 14 of 15 Regular Council Minutes January 24, 2023 Adopted as circulated to Council on February 28, 2023 THAT this meeting now adjourn at 9:53 p.m.