Regular Council

THAT the agenda for the Council meeting of March 14, 2023 be confirmed.

5.1 THAT Council move into closed session to consider: a) personal matters about an identifiable individual, including municipal or local board employees - 2022-2026 Advisory Board and Committee Appointments. Pursuant to Section 239 (b) of the Municipal Act.

THAT Terry Ross be removed from the Hillier Ward Recreation Committee in accordance with s.17.2 of Policy AD 135, Council Code of Conduct, and s. 12 of Policy CLS-07, Public Appointment to Committees and Boards of Council.

THAT Council approve the appointment and By-Law Peggy Rainville as voting public members of the Sophiasburgh Ward Recreation Committee for the term of Council or until reappointed.

THAT Council approve the appointment and By-Law of Marlene Wilson, Gerald King and Bruno Francois as voting public members of the Hillier Ward Recreation Committee for the term of Council or until reappointed.

THAT the presentation by Barbara Sweet, CEO, Prince Edward County Public Library & Archives + Chair regarding the 2022 Annual Report be received.

THAT the deputation by Hilary Fennell, Administrator & Communications Officer, Recreation Outreach Centre (The ROC) regarding The ROC's essential and integral programs and services for youth be received.

THAT the deputation by Gary Mooney regarding the resolution seeking Council support to explore a review of the Council governance structure be received.

THAT the deputation by John Thompson regarding the resolution seeking Council support to explore a review of the Council governance structure be received.

THAT the comments from the audience be received.

THAT staff be authorized to conduct an executive search for an integrity commissioner, utilizing similar methods to a job ad for a specialized service contract, for a five-year renewable term, to carry out this mandate and any additional duties that may be placed upon the Integrity Commissioner by legislation. Page 5 of 12 Regular Council Minutes March 14, 2023 Adopted as circulated to Council on March 28, 2023

THAT staff be authorized to renew the current Integrity Commissioner contract for a five- year renewable term to carry out this mandate and any additional duties that may be placed upon the Integrity Commissioner by legislation.

Page 6 of 12 Regular Council Minutes March 14, 2023 Adopted as circulated to Council on March 28, 2023 THAT the rules of the Procedural By-Law s. 12.5 (1)(v), regarding reconsideration of an item so that it can be brought forward more than twice in a twelve (12) month period from the date the Motion or matter was first decided.

WHEREAS there are approximately 12,000 to 14,000 community housing units needed to address the municipal wait lists across the Eastern Ontario region, and 382 in Prince Edward County; WHEREAS the average wait time for community housing is almost 5 years across all unit types, and as high as 10 years for some units; WHEREAS the EOWC is ready to take a regional leadership role with a bold plan to reduce the wait list and build the supply of community rental housing by developing the ‘7 in 7’ plan, which will include a regional model that accounts for cost savings, local flexibility and sustainability through joint procurement and design, incentivization, municipal coordination, land use planning, long-term operational models, and leveraging partnerships; WHEREAS the ‘7 in 7’ plan will deliver 7,000 new affordable community rental units over 7 years, in addition to incentivizing an additional 21,000 attainable market rate units from the private and non-profit sectors for a total of total 28,000 housing units; WHEREAS collaboration, commitment and contribution between the Federal Government of Canada, the Province of Ontario, Indigenous governments, and private and non-profit sectors is key to tackle regional housing projects; THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Prince Edward is committed to fulfilling the goals of the EOWC 7 in 7 Regional Housing Plan; THAT Council urges all orders of government, private, and non-profit partners to fill

WHEREAS Section 217 and s.222 Municipal Act, 2001 (“Municipal Act”) provides municipalities a significant degree of flexibility to choose their own governance structure; WHEREAS the Municipal Act authorizes Council to establish the size and composition of municipal council, determining the method of selecting members of municipal council and establishing the wards; WHEREAS the Municipal Act requires any changes to municipal council composition or structure to be in place by January 1 in the year of a regular election, to provide ample time for the public to understand the changes before the municipal election; THEREFORE BE IT NOW RESOLVED THAT Council direct the CAO and Clerk to develop a Terms of Reference and report outlining the guiding principles, scope, timing and cost of a possible third party review of the County Council governance structure; THAT the report build on the research and public feedback gained in the 2013 size of Council review and citizens assembly, and the 2015 size of Council review; and, THAT the report also identify options for robust public consultation and engagement process, and return to Council no later than June 2023. Councillor Pennell requested a recoded vote for Motion 2023-197. Name In Favour Opposed PENNELL, Roy x NIEMAN, Brad x PRINZEN, Phil ROBERTS, Bill x ST-JEAN, Phil x HARRISON, David x GROSSO, Sam x BRANDERHORST, Sam x ENGELSDORFER, Corey x HIRSCH, John x MACNAUGHTON, Kate x BRANEY, Chris x MAYNARD, Janice x Page 9 of 12 Regular Counc

THAT items 12.1, 12.2, 12.3, 12.4, 12.5, 12.6, 12.7, 12.8 and 12.9 be approved by consent.

13.1.1 A By-Law To Authorize The Mayor And Clerk To Execute A Transfer Payment Agreement (Agreement) For Funding Of $ $21,025 For The Transfer Payment Agreement – Safe Restart - Public Transit Stream Phase 4 Between The Corporation of The County Of Prince Edward and His Majesty The King in Right Of Ontario 13.1.2 A By-Law To Licence, Regulate And Govern Mobile Restaurants In The County Of Prince Edward And Repeal By-Law 1778-2006 Page 11 of 12 Regular Council Minutes March 14, 2023 Adopted as circulated to Council on March 28, 2023 13.1.3 A By-Law To Provide For The Temporary Borrowing Of Monies For The Corporation Of The County Of Prince Edward For The Year 2023 13.1.4 A By-Law To Amend By-Law 192-2022, Being A By-Law To Establish Fees Or Charges For Services Or Activities Provided Or Completed On Behalf Of The Corporation Of The County Of Prince Edward (2023 Fees & Charges) 13.1.5 A By-Law To Regulate Outdoor Patios On Municipal Property and Private Commercial Property

THAT the following By-Law be read first, second, and third time and finally passed: A By-Law to Confirm the Proceeding of the Council of the Corporation of the County of Prince Edward at the meeting held on March 14, 2023.

THAT this meeting now adjourn at 9:46 p.m.