Regular Council

THAT the agenda for the Council meeting of April 22, 2025 be confirmed.

THAT Council move into closed session to consider: 1) Litigation or potential litigation regarding a reconstruction project including matters before administrative tribunals, affecting the municipality or local board related to a sub-lease agreement; 2) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose related to a sub-lease agreement and to Minutes of Settlement; and 3) Personal matters about an identifiable individual, including municipal or local board employees related to an appointment to the Picton Ward Recreation Committee; Pursuant to Section 239 (2) (c), (e) and (b) of the Municipal Act.

THAT Timothy Luginbuhl be appointed as a voting public member of the Picton Ward Recreation Committee for the term of Council or until reappointed; and THAT a By-Law appointing Timothy Luginbuhl to the Picton Ward Recreation Committee be approved at the May 13, 2025 Council meeting.

THAT Council direct staff to manage the Picton Harbour Marina, with scaled-down services, for the 2025 season.

THAT Council direct staff to engage in discussions with Tenacity Marina Corporation regarding an interim solution for the use of the existing docking system in Water Lots 1 and 2 for the 2025 season and bring forward an implementation by-law at the next feasible Council meeting.

THAT the presentation by Bob Rogers, Chair, Agriculture Advisory Committee regarding the Committee's 2024 annual update and report to Council be received.

THAT Council direct staff to report on opportunities to work with the Royal Canadian Legion and 851 Prince Edward Squadron, Royal Canadian Air cadets on ways to better celebrate the historical contributions as suggested in Mr. Foulds' presentation.

THAT the deputation by Tom Foulds, 851 Prince Edward Squadron, Royal Canadian Air Cadets, regarding the 80th Anniversary of the Liberation of the Netherlands be received.

THAT the comments from the audience be received.

THAT Council receive report CAO-03-2025 for information.

1. THAT Council receive report CAO-01-2025; and 2. THAT Council direct staff to engage the Perry Group to expand the scope of the Customer Journey Review the municipality has retained them for, to include all proponents submitting planning applications and moving through the planning and development process, not just the business community.

WHEREAS residents across Prince Edward County have expressed a high level of mistrust in the governance and direction of the municipality, in addition to the financial risk and municipal debt load associated with infrastructure spending; WHEREAS residents and businesses of Wellington have endured hardship due to construction disruption that should have been mitigated by proper communication and outreach by the head of Council; WHEREAS relations between staff and the head of Council have deteriorated to unhealthy levels; WHEREAS the Mayor has not shared information related to key communications and discussions impacting the function and future of this municipality in a timely way; WHEREAS the provincial government announced on April 9th that it is proposing to extend strong mayor powers to 169 municipalities and to the County of Prince Edward through amendments to O. Reg 530/22 effective May 1, 2025; NOW THEREFORE BE IT RESOLVED: 1. THAT Council has lost confidence in the Mayor's leadership; 2. THAT the Mayor and Council commit to undertaking specific measures to restore a collaborative atmosphere around the council table; 3. THAT the Mayor and Council commit to the timely sharing of information with Council; 4. THAT the Mayor and Council commit to a visible presence and regular communications with the residents and businesses enduring disruption to Main Street Wellington, and detours, and that such outreach form a template for future infrastructure projects; 5. THAT the Mayor

THAT items 12.2, 12.3, 12.4, 12.5, and 12.6 be approved by consent. 12.2 Council Minutes from the meeting held April 8, 2025 THAT the Council Minutes from the meeting held April 8, 2025 be adopted as presented. 12.3 Report of the Committee of the Whole meeting held on April 10, 2025 THAT the Report of the Committee of the Whole meeting held on April 10, 2025 be adopted as presented. 12.4 Report of the Agriculture Advisory Committee meeting held April 7, 2025 THAT the report of the Agriculture Advisory Committee meeting held April 7, 2025 be received. THAT the Agriculture Advisory Committee recommend Council direct staff to explore hiring a part-time weed inspector. THAT the Agriculture Advisory Committee provide comments on planning file 13-T-21-504 & Z36-21 Huyck's Bay recommending Council direct Planning staff to clarify whether the proposed subdivision of rural land complies with the County's Official Plan of subdivision developments. 12.5 Report of the Prince Edward County Affordable Housing Corporation meeting held April 14, 2025 THAT the report of the Prince Edward County Affordable Housing Corporation meeting held on April 14, 2025 be received. THAT Staff report HC-05-2025 be received; THAT Staff be directed to issue an Expression of Interest to seek an external partner for the development of the Disraeli Street, Picton, affordable rental housing project; and THAT Staff be directed to pause activities related to the retention of a Construction Manager until such time a

THAT the meeting be extended past three (3) hours in accordance with section 5.15 (1) of the Procedural By-Law.

1. THAT Council receive report OP-09-2025; 2. THAT Council award Tender PEC-INI-9011A-2025 (Surface Treatment) to Miller Paving Limited in the amount of $1,454,592.40 plus applicable taxes; 3. THAT a By-Law to authorize the execution of an agreement between the County of Prince Edward and Miller Paving Limited for Tender PEC-INI- 9011A-2025 (Surface Treatment) for Capital Projects INI-9011, and INI-0215, as listed on this agenda, be approved; 4. THAT Council award Tender PEC-INI-9011A-2025 (Micro-Surface Treatment) to Miller Paving Limited in the amount of $943,811.60 plus applicable taxes; 5. THAT a By-Law to authorize the execution of an agreement between the County of Prince Edward and Miller Paving Limited for Tender PEC-INI- 9011B-2025 (MicroSurface Treatment) for Capital Projects INI-9011, as listed on this agenda, be approved; 6. THAT Council accept the submitted bids for RFPQ PEC-INI-9011D-2025 (Supply of Granular Materials) for staff to utilize for purchasing granular material for Capital Projects INI-9011, INI-0215 and work under the Operating Budget; 7. THAT Council award Tender PEC-OPS-0002-2025 (Line Painting & Pavement Marking) to Apex Pavement Markings Inc. in the amount of $319,969.00 plus applicable taxes; and 8. THAT a By-Law to authorize the execution of an agreement between the County of Prince Edward and Apex Pavement Markings Inc. for Tender PEC- Minutes of the April 22, 2025 Regular Council Meeting Adopted as circulated to Council on May 13, 2025 OPS-00

THAT the following By-Laws be read a first, second and third time and finally passed: 13.1.1 A By-Law To Authorize The Execution Of Exceptional Funding Partnerships Letters With The Prince Edward Community Care For Seniors Association, The Prince Edward Fitness And Aquatic Centre, The Prince Edward Learning Centre And TheRoc Youth Services 13.1.2 A By-Law To Amend By-Law 75-2021 Being A By-Law To Regulate And Control Parking On Highways, In Parking Lots, And On Municipal Property Under The Jurisdiction Of The County Of Prince Edward, And On Private Property (Schedule N - Electric Vehicle (EV) Charging Stations) 13.1.3 A By-Law To Amend By-Law 145-2024 Being A By-Law To Establish Fees And Charges For Services, Activities, Information, Or Use Of County Property Provided Or Completed On Behalf Of The Corporation Of The County Of Prince Edward (2025 Fees & Charges By-Law - Schedule J and Z) 13.1.4 A By-Law To Authorize The Execution Of A Municipal Housing Infrastructure Program - Housing-Enabling Core Servicing Stream - Ontario Transfer Payment Agreement Between The Corporation Of The County Of Prince Edward And His Majesty The King In Right Of Ontario As Represented By The Minister Of Infrastructure (Rehabilitation Of County Road 49) 13.1.5 A By-Law To Authorize The Mayor & Clerk To Execute An Agreement Between The Corporation Of The County Of Prince Edward And Miller Paving Limited. (Surface Treatment Tender- PEC-INI-9011A-2025) 13.1.6 A By-Law To Authorize The Mayor & Clerk To

THAT the following by-law be read a first, second and third time and finally passed: A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Prince Edward at the meeting held on April 22, 2025.

THAT this meeting now adjourn at 10:14 p.m.