Regular Council

THAT the agenda for the Council meeting of September 9, 2025 be confirmed.

THAT Council move into closed session to consider: 1) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding personnel matters; 2) Personal matters about an identifiable individual, including municipal or local board employees related to personnel matters; 3) Labour relations or employee negotiations related to personnel matters; Pursuant to Section 239 (2) (b) (d) and (e) of the Municipal Act.

Page 3 of 11 Minutes of the September 9, 2025 Regular Council Meeting Adopted as circulated to Council on September 23, 2025 THAT the deputation by Adam Hambly, Director of Physician Recruitment (PEFHT) and Barinder Gill regarding County Docs Physician Recruitment (Annual Program Update and Request for Operational Budget Increase) be received; and THAT the budget request from the County Docs be referred to staff for inclusion and consideration in the 2026 Operating Budget process.

THAT the deputation by Kevin Whyte, Government Relations and Development, Alectra Solutions regarding the proposed Alectra Solar Project be received.

THAT the deputation from James Marzotto, Director, Land Acquisition and Community Engagement, Compass Greenfield Development, regarding the Elmbrook Agrivoltaics Project be received.

THAT the comment from the audience and written communications be received.

1. THAT report FIN-17-2025 regarding 2025 Property Tax Write-Offs as of July 31, 2025 be received; and 2. THAT Council approve the cancellation, reduction, or refund of taxes pursuant to applications made under Sections 357 and 358 of the Municipal Act, 2001 totaling $21,558.34, of which $18,788.75 is the municipality's portion and $2,769.59 will be charged to the appropriate school boards, as listed in Attachment 1.

1. THAT report DS-53-2025 regarding the request for a Municipal Support Resolution for the proposed Elmbrook Agrivoltaics Solar Project at 1867 Highway 49 be received; and 2. THAT the Municipal Support Resolution, available as Attachment 1 to this report, in support of the Elmbrook Agrivoltaics Solar Generation Project proposed by Elmbrook Agrivoltaics Inc., a subsidiary of Compass Greenfield Development, at 1867 Highway 49 be granted.

1. THAT report DS-54-2025 regarding the request for a Municipal Support Resolution for the proposed Prince Edward Solar 1 Solar Project at 772 Clarke Road be received; and 2. THAT the Municipal Support Resolution, available as Attachment 1 to this report, in support of the Prince Edward Solar 1 Solar Generation Project proposed by Prince Edward Solar 1 LP, a joint venture between Alectra Energy Solutions and Convergent Energy and Power, at 772 Clarke Road be granted.

1. THAT report OPS-16-2025 regarding Winter and Roadway Maintenance Materials Procurement be received; 2. THAT Council award Tender PEC-OPS- 0011-2025 Cold Patch Supply (Material A) to Greenwood Paving (Pembroke) Ltd. in the amount of $553,441.50 plus applicable taxes; 3. THAT Council award Tender PEC-OPS- 0011-2025 Cold Patch Supply (Material B) to Black Armour Asphalt Products Inc. in the amount of $460,275 plus applicable taxes; 4. THAT a By-Law to authorize the execution of an agreement between the County of Prince Edward and Greenwood Paving (Pembroke) Ltd. for Tender PEC-OPS- 0011-2025 Cold Patch Supply (Material A), as listed on this agenda, be approved; 5. THAT a By-Law to authorize the execution of an agreement between the County of Prince Edward and Black Armour Asphalt Products Inc. for Tender PEC-OPS- 0011-2025 Cold Patch Supply (Material B), as listed on this agenda, be approved; Page 6 of 11 Minutes of the September 9, 2025 Regular Council Meeting Adopted as circulated to Council on September 23, 2025 6. THAT Council award Tender PEC-OPS-0010-2025 Sand Screening to Canada Crushing Company Inc. in the amount of $524,438 plus applicable taxes; 7. THAT a By-Law to authorize the execution of an agreement between the County of Prince Edward and Canada Crushing Company Inc. for Tender PEC-OPS-0010-2025 Sand Screening as listed on this agenda, be approved; 8. THAT Council award co-operative tender TSO-2025-17 Supply & Delivery of Coarse Highway Salt to Windsor Salt Ltd

THAT items 12.1, 12.2, 12.3, 12.4, 12.5, 12.6, 12.7, 12.8, 12.9, 12.10, and 12.11 be approved by consent. 12.1 Minutes of the Council meeting held on August 26, 2025 THAT the minutes of the Council meeting held on August 26, 2025 be adopted as presented. 12.2 Public Report of the Closed Session Council meeting held on August 26, 2025 THAT the Public Report and the minutes of the Closed Session Council meeting held on August 26, 2025 be adopted as presented. Page 7 of 11 Minutes of the September 9, 2025 Regular Council Meeting Adopted as circulated to Council on September 23, 2025 12.3 Report of the Council & Staff Working Session held on August 28, 2025 THAT the Report of the Council & Staff Working Session held on August 28, 2025 be adopted as presented. 12.4 Report of the Special Committee of the Whole meeting held on August 28, 2025 THAT the Report of the Special Committee of the Whole meeting held on August 28, 2025 be adopted as presented. 12.5 Report of the Committee of Adjustment meeting held on March 19, 2025 THAT the Report of the Committee of Adjustment meeting held on March 19, 2025 be received. 12.6 Report of the Audit Committee meeting held on August 27, 2025 THAT the report of the Audit Committee meeting held on August 27, 2025 be received. THAT the Audit Committee recommends that the Draft Consolidated and Trust Funds Financial Statements of The Corporation of the County of Prince Edward for the year ended December 31, 2024 be forwarded, as presented, to the Se

Page 9 of 11 Minutes of the September 9, 2025 Regular Council Meeting Adopted as circulated to Council on September 23, 2025 THAT the following By-Laws be read a first, second and third time and finally passed: 13.1.1 A By-Law To Adopt An Amendment To The 2021 Official Plan Of The Corporation Of The County Of Prince Edward (89 Sandy Lane And 4 County Road 18, Ward Of Athol) 13.1.2 A By-Law To Amend County Comprehensive Zoning By-Law No. 1816- 2006, As Amended (89 Sandy Lane And 4 County Road 18, Ward of Athol) 13.1.3 A By-Law To Authorize The Mayor & Clerk To Execute An Agreement Between The Corporation Of The County Of Prince Edward And Greenwood Paving (Pembroke) Ltd. (PEC-OPS- 0011-2025 Cold Patch Supply - Material A) 13.1.4 By-Law To Authorize The Mayor & Clerk To Execute An Agreement Between The Corporation Of The County Of Prince Edward And Black Armour Asphalt Products Inc. (PEC-OPS- 0011-2025 Cold Patch Supply - Material B) 13.1.5 A By-Law To Authorize The Mayor & Clerk To Execute An Agreement Between The Corporation Of The County Of Prince Edward And Canada Crushing Company Inc. (PEC-OPS-0010-2025 Sand Screening) 13.1.5 A By-Law To Authorize The Mayor & Clerk To Execute An Agreement Between The Corporation Of The County Of Prince Edward And Windsor Salt Ltd. (TOS-2025-17 (T-09-25) Supply & Delivery Of Coarse Highway Salt)

THAT the following by-law be read a first, second and third time and finally passed: Page 10 of 11 Minutes of the September 9, 2025 Regular Council Meeting Adopted as circulated to Council on September 23, 2025 A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Prince Edward at the meeting held on September 9, 2025

THAT this meeting now adjourn at 9:18 p.m.