Special Council

THAT the Agenda for the Special Council meeting of December 20, 2022 be Page 1 of 9 Special Council Minutes December 20, 2022 Adopted as circulated to Council on January 10, 2022 confirmed.

1. THAT Council receive report CLS-33-2022;

THAT clause 2 be deleted in its entirety and replaced with the following: THAT Council approve a Committee of the Whole and Planning & Development Committee governance system, made up of all members of Council.

THAT the Accessibility Advisory Committee TOR be amended to include: • up to 2 members of Council.

THAT the Accessibility Advisory Committee TOR be amended to include: • up to 2 youth reps (16-25)

THAT the Agricultural Advisory Committee TOR be amended to include: • up to 2 members of Council.

THAT the Agricultural Advisory Committee TOR be amended to include: • up to 2 youth representatives (16-25)

THAT the Committee of Adjustment Terms of Reference be approved. Page 3 of 9 Special Council Minutes December 20, 2022 Adopted as circulated to Council on January 10, 2022

THAT the Environmental Advisory Committee TOR be amended to include: • up to 3 members of Council. Councillor St-Jean requested a recorded vote on Motion 2022-506. Name In Favour Opposed ST-JEAN, Phil X BRANDERHORST, Sam X BRANEY, Chris X ENGELSDORFER, Corey X GROSSO, Sam X HARRISON, David X HIRSCH, John X MACNAUGHTON, Kate X MAYNARD, Janice X NIEMAN, Brad X PENNELL, Roy X PRINZEN, Phil X ROBERTS, Bill X FERGUSON, Mayor Steve X Total 4 10

THAT the Environmental Advisory Committee TOR be amended to include: • up to 2 youth representatives (16-25)

THAT the Environmental Advisory Committee TOR be amended to include: • up to 2 members of Council.

THAT the TOR for the environmental advisory committee be amended to include language regarding climate adaptation in section 3.

THAT the Built & Cultural Heritage Advisory Committee terms of reference regarding meeting schedule be amended to meet on a monthly basis, and more frequently at the discretion of the Chair.

THAT the Built & Cultural Heritage Committee TOR be amended to include: • up to 2 members of Council.

THAT the Built & Cultural Heritage Committee TOR be amended to include: • up to 2 youth representatives (16-25)

THAT the Nominating Committee TOR be approved.

THAT the Traffic Advisory Committee TOR be amended to include: • up to 3 members of Council.

THAT the Traffic Advisory Committee TOR be amended to include: • up to 2 youth reps (16-25)

THAT the Fence Viewers TOR be approved.

THAT the Livestock Evaluator TOR be approved.

THAT staff explore eliminating the Property Standards Committee and report back to Council with an alternate appeals system. Page 6 of 9 Special Council Minutes December 20, 2022 Adopted as circulated to Council on January 10, 2022

THAT the Police Services Board TOR be approved.

THAT the Public Libraries Board TOR be approved.

THAT the youth membership (16-25) on the applicable advisory Boards/Committees be a flexible term.

THAT Council establish an Audit Committee, utilizing the 2018-2022 Terms of Reference with 3 public members and 3 Councillors.

4. THAT Council approve the re-establishment of nine Ward Recreation Committees.

Page 7 of 9 Special Council Minutes December 20, 2022 Adopted as circulated to Council on January 10, 2022 THAT recommendation 5 be amended to read as follows: THAT Council approve the Advisory Boards and Committee's supported by the Clerk's Office to be livestreamed on the County's YouTube channel, whenever possible.

6. THAT Council direct the Clerk's Office to recruit public members for all the 2022-2026 advisory and legislated boards and committees in accordance with the Public Appointment to Committees and Boards of Council Policy;

7. THAT Council appointments to the various advisory, legislated boards and committees, and external agencies, boards and committees, be made at the January 24, 2023 Council meeting.

Page 8 of 9 Special Council Minutes December 20, 2022 Adopted as circulated to Council on January 10, 2022 THAT the following By-law be read a first, second and third time and finally passed: A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Prince Edward at the special meeting held on December 20, 2022.

THAT this meeting now adjourn at 9:16 p.m.